How do I publish?

Before you can publish a document on deposit_hagen, you need to register. To do this, you must create a user account via the menu option Registration. A confirmation link will be sent to you in an email. You must click on this link to complete registration. After confirming your registration, you can log in to the document server. (Please note our privacy policy.)

After logging in, you can publish your documents via Publish -> Submit document. Please do not use the browser arrows during the publication process.

The publication of a document takes place in three steps:

  1. Set document type
  2. Enter metadata
  3. Upload file(s)

In the 1st step, you need to define the document type.

Use the drop-down menu to choose between different document types. If it is a publication published in another work, you can further specify the document type in the field below.

Fig. 1: Selecting the publication type

In step 2, use the input form to add metadata.

The input form varies depending on the document type you have selected and offers various fields for entering metadata. You must fill in the mandatory fields (marked with *). Use the Cancel button to abort the entire publication process. Click the Save and upload button to proceed to the file upload function.

Fig. 2: Input form

In the 3rd step, you can upload your document and any associated files.

Drag your file into the upload field or browse your hard disk using the Browse button and select the desired document. Please make sure that the name of your file is as informative as possible (e.g. following the pattern last name_title keyword_year)

Click on Send to upload your document to the server. Clicking the Done button will take you back to the overview of the data you have entered. If you notice any errors, you can correct them via Actions -> Edit this document.

After saving, you will receive an email with a link to the automatically generated “Declaration of consent for electronic publishing on deposit_hagen” (author contract). Please sign this and return it to the University Library by email (as a scan) or as a printout. You can find more information on the declaration of consent under Author information.

After you have uploaded your document, the University Library’s editorial team will check whether the information you have entered complies with the formal criteria. They will change and add metadata as required and assign a URN if necessary. Once the metadata has been checked and the signed declaration of consent has been received, the document will be activated and published on deposit_hagen. Once your document has been edited by the editorial team, you can no longer change it. A confirmation of the publication of your document will be sent to you by email.

Please note: For quality assurance purposes, we require a written confirmation from your examiners (in addition to the declaration of consent) for Bachelor’s and Master’s theses, as well as student research projects. You can use the form Declaration of examiners’ consent.

NOTE: In the case of dissertations, additional print copies must be submitted in addition to the electronic version. Further details in this respect can be found in your respective doctoral degree regulations.